Event Coordinator

Event Coordinator — Brick Productions

FUSHCO, LLC | Tomah, Wisconsin

About Us

Brick Productions brings people together through live music, theatre, comedy, private gatherings, and special events. As part of FUSHCO, LLC, we work alongside Brick Sip Haus and Brick & Bean Coffee to create memorable experiences for our guests and a welcoming destination for our community.

Position Summary

The Event Coordinator helps plan and manage events from initial inquiry through setup, event-day operations, and follow-up. This role serves as a key contact for clients, performers, vendors, and staff, ensuring that event details are clearly communicated and carried out. Strong organization, thoughtful hospitality, and calm problem-solving are essential to delivering successful events.

Key Responsibilities

• Respond to event inquiries and help clients understand available spaces, services, and options.
• Conduct venue tours and discuss event goals, guest counts, layouts, timing, and service needs.
• Check availability and maintain accurate event calendars to prevent scheduling conflicts.
• Prepare event proposals and agreements using approved pricing, terms, and procedures.
• Track agreement completion, payment deadlines, and outstanding details; coordinate follow-up with the appropriate team.
• Develop event timelines, setup plans, checklists, and staff briefing notes.
• Coordinate beverage and food service needs with Brick Sip Haus, Brick & Bean Coffee, and approved vendors.
• Communicate technical requirements to audio, lighting, and production staff.
• Coordinate performer and vendor arrival times, access, setup needs, and event expectations.
• Work with management to identify staffing needs and communicate assignments.
• Support ticketing, guest lists, registration, and check-in arrangements as needed.
• Provide accurate event information to the marketing team for promotional materials and updates.
• Monitor event expenses against approved budgets and obtain authorization for changes or additional purchases.
• Oversee setup, verify that spaces are guest-ready, and confirm key details before each event begins.
• Serve as an on-site contact during assigned events, keeping activities on schedule and addressing concerns professionally.
• Communicate changes promptly and escalate issues that require management decisions.
• Coordinate cleanup, breakdown, and the return of event spaces to their standard layout.
• Gather client feedback, document issues, and recommend improvements for future events.
• Follow venue policies for capacity, accessibility, outside vendors, food and beverage service, and safety.

Qualifications

• Strong organizational skills and attention to detail.
• Friendly, professional communication with clients, performers, vendors, and coworkers.
• Ability to manage multiple events, priorities, and deadlines.
• Dependability, punctuality, and consistent follow-through.
• Ability to remain composed and solve problems when plans change.
• Comfort using email, calendars, spreadsheets, and event-management or ticketing systems.
• Ability to maintain accurate records and handle client information responsibly.
• A collaborative approach and willingness to assist with practical event needs.
• Previous event coordination, hospitality, customer service, or related experience preferred.

Schedule and Work Environment

Scheduling includes planning and client communication time as well as on-site event coverage. Availability may be needed during evenings, weekends, and holidays. Work takes place in both administrative and active event settings, with varying noise levels, guest counts, and service demands.

Physical Responsibilities

The role involves computer work, venue tours, standing and walking during events, and assisting with setup and breakdown as needed. Moving tables, chairs, or heavier supplies should be done with appropriate equipment or team assistance. Essential duties may be performed with reasonable accommodation.

What Success Looks Like

Clients feel informed and supported, staff understand their assignments, and event spaces are ready on time. A successful Event Coordinator keeps details organized, communicates changes clearly, works within approved plans and budgets, and helps deliver a smooth, memorable experience for every guest.

How to Apply

We are not currently hiring Event Coordinator, but if you'd like to submit an application for us to keep on file either send your resume/CV to info@bricksiphaus.com or click the button below.